Targeted Provision - Health and Safety Policy

1. Introduction

This policy sets out Targeted Provision’s compliance with the Health and Safety at Work etc. Act 1974 and the guidance of the Health and Safety Executive.

Together, the Company Directors have the day-to-day responsibility for managing Health and Safety and risk assessments and also act as Health and Safety Advisers.

The Company Directors will familiarise themselves with all relevant health and safety legislation and take expert advice if required.

This policy should be read in conjunction with the Risk Assessment Policy.

2. Our commitment

Targeted Provision Ltd is committed to:

Ensuring the health, safety and welfare of its employees and pupils and will, so far as is reasonably practicable, establish procedures and systems necessary to implement this commitment and to comply with its statutory obligations on Health and Safety.

Taking all reasonable steps to ensure the Health and Safety of its employees

3. How we ensure the H&S of our employees, workers and volunteers

3.1. Health and Safety at work:

Is a responsibility of all employees, workers and volunteers themselves. 

Is the duty of each employee, worker and volunteer to take reasonable care of their own and other people’s health, safety and welfare and to report any situation which may pose a serious or imminent threat to the well-being of themselves or of any other person.

Section 7 of the HSWA places a responsibility on employees to assist the employer through compliance with legal requirements; and to be mindful of their own health and safety and that of those affected by their activities. 

3.1.1. To this end, employees, workers and volunteers are asked to co-operate by:

• Ensuring their personal insurance is up-to-date 

• Providing documentation when asked to do so, including updated information on any changes to their documentation 

3.1.2. Targeted Provision Ltd will ensure that, at all time, it:

• Provides a healthy and safe working environment with the aim of eliminating all instances of occupational incidents, accidents and illnesses. 

• Takes reasonable steps to protect the wellbeing of children/young people and tutors who support these children/young people.

These steps are outlined in our Risk Assessment Policy, which should be read alongside this policy.

Specific risks surrounding children/young people, where made clear to us at the point of referral, are shared with the tutor on their contract for services.

Most of the work conducted on behalf of Targeted Provision Ltd is by workers. They will work in schools, children’s homes, family homes, libraries or other public places and these venues should have in place their own dedicated Health and Safety Policy.

Where concerned, we ask anyone providing a service on behalf of Targeted Provision Ltd to familiarise themselves with the Health and Safety Policies of the place in which their work is being carried out.

3.2. Health and safety at our office location

We provide hot-desking facilities at our offices at 4 Lonsdale Road, London, NW6 6RD.

Where relevant, for all employees and workers, and any third parties who engage with Targeted Provision Ltd, we pay particular attention to:

• Maintaining the workplace in a safe condition and providing adequate facilities and arrangements for welfare at work

• The provision and maintenance of equipment and systems of work that are safe

• Arrangement for ensuring safety to health in connection with the use, handling, storage and transport of articles and substances

• The provision of such information, instructions, training and supervision as is necessary to ensure the Health and Safety at work.

We also recognise our responsibility and duty to protect the Health and Safety of all visitors to our offices, including employees, workers and volunteers, as well as, where relevant, any members of the general public.

4. Fire Safety

As the responsible person(s), the Club Manager of the Good Space, 4 Lonsdale Road (our office) carries out and regularly reviews a fire risk assessment of the premises. This identifies what we need to do to prevent fire and keep people safe.

With respect to our current office location of 4 Lonsdale Road, London, NW6 6RD, the Club Manager has established, through a detailed risk assessment in line with HM Government’s publication Fire Safety Risk Assessment – Offices and Shops:

• emergency routes and exits

• where fire detection and warning systems are located

• where fire-fighting equipment is located

• the safe storage of dangerous substances within our office

• an emergency fire evacuation plan

• where relevant, the needs of vulnerable people, for example the elderly, young children or those with disabilities

• how to communicate this information to employees and other people in our office premises

5. Smoke and vape free policy

In order to protect all employees, workers and volunteers from exposure to second hand smoke and to assist compliance with the Health Act 2006, the Good Space Limited does not allow smoking or vaping at Targeted Provision’s office.

6. Non-Compliance

Targeted Provision’s disciplinary procedures will be followed if a member of staff does not comply with this policy.  Those who do not comply with the smoke free law may also be liable to a fixed penalty fine and possible criminal prosecution in line with English Law.

Help to Stop Smoking: The NHS offers a range of free services to help smokers give up.  Visit NHS Live Well or call the Smoking Helpline on 0800 022 4332.

7. First Aid

Location of First Aid boxes: Office Shelf

Responsible for maintaining the first aid boxes: Good Space management company.

8. Noise

Targeted Provision Ltd. will take all reasonable steps to reduce any excessive noise levels that may exist in the workplace under the Control of Noise at Work Regulations (CNWR) 2005, introduced on 6 April 2006.

9. Accidents

In accordance with RIDDOR (2013) The Senior Leadership Team is to be notified of all accidents and near-miss (no injury) incidents and the following details entered in the appropriate book / online form.

• Full name, address and occupation of the injured person

• Date and time of the accident/incident

• Place where the accident/incident occurrence

• Clear concise description of the accident/incident

• Cause and nature of the injury

• Name, address and occupation of the person entering the details (if not the injured person).

Accident and Near Miss Report Books are located:

• In the main office

• On the company intranet site

Targeted Provision Ltd will notify the enforcing authority by the quickest practicable means (normally by telephone) and complete and submit the appropriate RIDDOR Form within 10 days, where

• Any person dies as a result of an accident in connection with work

• Any person at work suffers a major injury as a result of an accident in connection with work

• Any person at work suffers an injury as a result of an accident in connection with work and is taken to a hospital for treatment which requires admittance for more than 24 hours

• There is a dangerous occurrence.

10. What to do if you are unsure

If an employee, worker or volunteer is unsure how to perform a certain task or feels it would be dangerous to perform a specific job or use specific equipment, it is the employee, worker or volunteer’s duty to report this as soon as possible to a Company Director.

11. Contact details

H&S Officer

Name: Katherine Beachus
Email: katherine@targetedprovision.com

12. Review

This Health & Safety Policy is reviewed every six months, and, where appropriate, is updated to reflect any statutory changes/improvements to Health & Safety Policy.