Online Booking Deposit Option

• It is possible to configure the online booking system to provide an option for the customer to pay either a full amount or a deposit.

• The amount of the deposit, is calculated by either fixed amounts or percentages of the booking services.

• For example:

  • Course - £100 fixed amount

  • Registration Fee - 100%

  • Accommodation placement fee - 100%

• The ‘control' settings are based on each Service.

• There is also a rule setting on Portal Settings (whether to include all bookings, or just the first bookings) and the number of days prior to start the deposit is required.

• Configuration can include how the deposit is calculated, and how many days prior to a course starting the deposit is allowed as an option - for example, if the course starts shortly, deposit is not offered.

Deposit Calculation Type

• There is a portal site wide setting on each ‘site' which controls how a deposit is calculated.

• First Course/Accommodation

  • The first course and first accommodation (chronologically) are used to calculate the deposit amount.

• All Bookings

  • All bookings are used to determine the deposit amount

Deposit Calculation Value

• On each Service there are two fields - Portal Deposit Type and Portal Deposit Qty.

• Portal Deposit Type is either Amount or Percent

• Portal Deposit Qty is the value of the Amount or Percent

Default Deposit

• In the event any of the input services have a NULL Deposit Type and/or Value, then the total value of that Booking will be used to calculate the Deposit.

• This can be used, for example, to require full payment of first course and/or first accommodation bookings.