Marking Attendance

• This article explains how to record student attendance once they have been placed in Classes.

• There are two methods to do this - through the Class screen or through the Student Account screen

• It is also possible for the Teacher to log the attendance through the Teacher Portal. Please see this article for further details.

• By default, logging attendance for Individual Tuition is switched off, but this can be switched on if required - please contact your System Administrator to activate this feature.

  • Once activated, Individual Tuition attendance can either be marked through the Student Account (see below), or through the Teacher Portal

Marking Attendance in the Class Screen

• Navigate to the Class the student is placed in, and select the Attendance tab.

• This screen is controlled by the Week Start Date field. defaulted to the current week.

• Make sure you are working in the correct week before entering any attendance.

• Change All will toggle all Students, then you can adjust those that are different. This is the typical way attendance is entered - toggle all Students to “Present”, then just adjust those that were absent, late or other.

• Remember to press Save when you are finished, or the attendance will not be logged.

Marking Attendance in the Student Account

• Navigate to the Student Account record, and select the Attendance tab.

• This screen is intended to give the user an overview of the Student Attendance, together with an overall Attendance Percentage.

• This will display all weeks the student has been placed in Classes.

• Press Edit next to the week the attendance should be entered for.

Similar to the Class screen, the attendance can then be entered as appropriate.

Types of Attendance

• There are different attendance options as follows:

	Not Logged The attendance status is unknown.
	Present The student was present for all of the lesson.
	Absent The student was absent from the lesson. You can add a note here to explain why, if you have any further details for the reason.
	Late The student was late to the lesson. You can choose how many minutes late the student was in the drop-down box, and add a note if required. The remaining amount of the lesson will count towards their “Present” attendance percentage.
	Excused The student gave a reason for their absence and was excused from the lesson. This will count towards their “Present” attendance percentage. NB this option is not typically available through the Teacher Portal as it is felt Academic Managers only are in a position to authorise absence.
	Holiday This student was on an agreed holiday for this lesson. This attendance period will not count towards their overall attee.