Prices

A Price record controls how much we sell a Price Item (which links to a service) for.

Price Settings

Type

• Typically a Sale price, but can be a discount or commission type if we wish to introduce fixed discounts or commissions

Option Types

• We can apply price entries to options defined in the Option Types (see Service Option Types) which are selected in the Booking screen.

• Examples might be different prices based on type of room, type of board, transfer types - all of which may have the same or different prices

Min Qty and Max Qty

• These can be used to create a 'price break' e.g. from 1 to 4 Weeks

Apply Discount Qty and Discount Qty

• When the Discount Price Type is used, use Discount Qty as a multiplier to the discount

• E.g. For a Booking between 1 to 10 weeks, Apply a Discount Qty of 1 week @ £100.00 per week

Description

• The text that appears as a line in the journal which is also the line item on the invoice.  Due to this, it is important that the Description is simple, but meaningful.

Units

• Each

  • Duration is not used, price per each

  • Can be used in all Service Types, but typically for Fixed Price Courses, Exams, Sundries

  • Note that Each has severe limitations.

    • Each based pricing will not work across multiple Price Lists

    • Each based pricing cannot be pro-rated if the Course is shortened or extended 

• Qty (Each)

  • Duration weeks is used as a Qty multiplier times the Each price

  • Typically used when prices are fixed for a set quantity

  • E.g.

    • 3 Weeks = £1225

    • 4 weeks = £1595

    • 5 weeks = £1650

  • Useful when the price is not wholly divisible by the number of weeks and a per week price is not possible

• Week

  • Duration based

  • Qty is a multiplier by Week

  • Used for weekly prices when we multiple the number of weeks x the weekly price

  • Typically used in banded ranges of weeks with a weekly price per week

  • E.g.

    • 3 to 5 weeks @ £300.00 per week

    • 6 to 8 weeks @ £290.00 per week

    • 9 to 12 weeks @ £280 per week

    • 13 to 99 weeks @ £270 per week

  • It is possible to combine week and day/night prices in the same price list

  • Weekly banded pricing is the easiest to manage year to year (across pricelists) and offers an easy way of re-pricing weeks across different price lists.

• Day

  • Duration based

  • Qty is a multiplier by Day

  • Used for daily prices when we multiple the number of days x the daily price

• Night

  • Duration based

  • Can be used in Accommodation Service Types only

  • Qty is a multiplier by Night

  • Behaves the same as Day but useful for Pricing formatting

  • Used for Weekly Prices when we multiple the number of nights x the daily price

• Hours

  • Duration based

  • Can be used in Individual Tuition Service Types Only

  • Qty is a multiplier by Hour

  • Used for hourly prices when we multiple the number of hours x the hourly price

Where do I find Prices?

You can search via a Priceitem - prices appear on a separate tab: