Tarjama CleverSo Help for Linguists 2026

Receiving and accepting project invitations

Once the PM sends invitations to a new project, all invited linguists receive an email from CleverSo with a direct link to the project. The email also includes project details such as the project name, the total wordcount, the deadline, and instructions, if any.

• Upon clicking the link, linguists have 2 days to accept or reject the invitation, allowing the PM to invite alternative linguists if necessary.

• Clicking the link, the linguist will be directed to the Project Details page on CleverSo:

  

   

• Once the invitation has been accepted, linguists will be able to start working on the project. the project could be accepted by clicking the Accept button:

  

 

• If the batch has already been accepted by another linguist, others will no longer be able to access the project’s details page:

  

 

My Projects

• In the My Projects screen, you can view and browse all your projects.

  • You can use the filters to search for specific projects:

    

     

• Hover the mouse over a project to view its full name.

  

   

• Projects could be filtered as per their statuses:

  

  • Invited:
    Selecting the “Invited” filter will show all projects you have been invited to, which are pending your acceptance or rejection. Once you accept a project, its status changes to Active and it moves to the Active projects list.

  • Active:
    Selecting the “Active” filter will display all projects you have accepted. You can start working on these projects from this list.

  • Completed:
    After finishing a project by clicking the complete button in the workspace, its status changes to Completed and it moves to the Completed projects list.

• To begin working on an active project, click on its name to open the workspace:

  

 

Linguists Workspace

CleverSo is a Computer-Assisted Translation (CAT) tool, the workspace is designed to streamline translation and reviewing process. The interface is divided into multiple sections, each serving a specific function. Below is a breakdown of each section and button function based on the screenshot:

Top Navigation Bar:

• File/Project Name: Displays the file name currently being translated (e.g., Technical Text.docx).

• Batch Progress: Shows overall completion percentage of the translation batch.

• Word Count: Indicates progress in terms of words translated vs. total words (e.g., 0/398).

• Deadline: Displays the assigned due date for the task.

• Complete Button: Marks the translation task as finished when all segments are translated and confirmed.

Icons on the right side:

• Download File (Folder with arrow): Download the source or the target file:

  

   

   

• Workspace Preferences: Change the look and feel of the workspace:

  

   

   

• User Menu: Access the user manual, your notifications, and settings:

  

   

   

Formatting Toolbar

Located directly under the top navigation bar, this toolbar allows formatting of text inside translation segments:

• B – Bold text.

• I – Italic text.

• U – Underline text.

• S – Strikethrough text.

• Tt – Capitalization.

• x² – Superscript formatting.

• x₂ – Subscript formatting.

• (-): Add custom links.

• ¶ – Toggle formatting marks and hidden characters.

• Text + – Adjust the size of the text.

Main Translation Grid

This is the workspace core, where source and target texts are displayed side by side.

• # Column – Lists segment numbers for quick navigation.

• Filters – Includes filters and sorting functions, allows filtering of specific segments (e.g., untranslated, confirmed):

  

   

   

• Search in source/target – Search within the source or/and target text:

  

   

   

• Actions Dropdown – Provides Jump to a certain segment and replacing text functions:

  

   

   

• Source Column – Displays original text for translation.

• Target Column – Editable field where translations are entered.

  

   

   

• MT / TM Tags – Indicate the type of the pretranslated segments:

  • MT (Machine Translation) – Translation generated by machine translation.

  • TM (Translation Memory) – Translation retrieved from stored translations, with a percentage match value.

    

     

     

• Checkboxes (left) – Select multiple segments:

  

   

   

Right Sidebar

CAT Suggestions Panel

The CAT Panel provides translation suggestions from MT (Machine Translation), TM (Translation Memory) and TB (Term Base) resources (if any):

 

• Suggestions List – Displays available matches for the active segment.

• Match Percentage – Indicates similarity between current source text and stored translations (e.g., 101% exact match, 51% partial match).

• Apply Suggestion – Double clicking a suggestion inserts it into the target segment.

 

Search TM/TB

• Enables linguists to search for words or terms within the translation memory or the term base:

Term Suggestion Feature

Allows linguists to propose translations for specific terms. Once a suggestion is approved by the Project Manager (PM) or Quality Assurance (QA) team, the term is automatically added to the Term Base (TB) linked to the project.

 

History

Records every confirmation action, including the linguist’s name, along with the date and time the confirmation was made.

 

Comments

Enables linguists to leave comments on specific segments or the overall project. Comments may include text, images, and @mentions to tag team members assigned to the same project.

 

Bottom Panel

Preview File

Opens a preview of the original or translated file in its original layout:

 

AI Terminology Assistance

AI-driven tools help linguists access contextual meanings, look up dictionary definitions, find synonyms, expressions, and related terms.

 

QA Checks

Enables linguists to run QA check as per their needs:

Instant Translation

Provides immediate machine translation, allowing linguists to quickly insert or adapt the output during the translation process:

 

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Special Tags

 

• Tags represent non-translatable text. Non-translatable text can represent variables, special formatting, formal names, code, etc.

• Tags must be copied from source to target to ensure formatting and variables are preserved correctly in the exported target file.

• To copy a tag to the target text, place the cursor where the tag should be in the target text then use the shortcut (Ctrl+K)

• Alternatively, the linguist can highlight the target text and then use the shortcut (CTRL+K) or (Command+K for mac) to insert the tags and put the highlighted text in between.
  

 

Completing Your Project

After you are done confirming/pushing all segments in the project/batch assigned to you, you will be able to mark it as Completed, and it will be moved from the Active Projects List to the Completed Projects List. To complete a project, click the Complete button in the workspace:

 

 

CleverSo Settings

To access CleverSo settings, click on your name on the top right, then click the little gear on the top right corner:

 

• In the General info section, you can upload an avatar, edit your 1st and last name, email address, mobile, and time zone.

  

   

• In the Password section, you can change your password:

  

 

• In the notifications section, you can select the actions you need to receive a notification about. Notifications can be received either on the browser, via email, or both:

  

 

• Two-Factor Authentication (2FA) – Adds an extra layer of security to user accounts by requiring a second verification step (such as a code sent via email or mobile app) in addition to the password when logging in:

  

   

   

• Shortcuts – Allows linguists to view and customize keyboard shortcuts for faster navigation and editing within the workspace.