Document Template Branding
Your Schoolworks system will come packaged with a large range of document templates to cover many common needs for a language school.
You can then customise these to your preferred messaging, or create new document templates if required.
The document templates stored in your Google Drive have Schoolworks branded header and footer images on them as a default.
When the documents are generated, the system will replace these header and footer images with your own images.
These are held in Schoolworks on the School object, so if you have multiple schools, you can apply different branding to each.
When the documents are emailed to students, they are converted to PDFs to prevent any changes.
Before merging:
After merging:
Header and Footer Image Requirements
The following file specifications are accepted (NOTE: Google manages these images in printable size, not in pixel size. If the printable size does not match, the image will be stretched or shrunk to fit):
PNG file type
Transparent background
Printable Size:
Header: 21cm x 4cm
Footer: 21cm x 3cm
Pixel Size:
Header: 1588px x 302px
Footer: 1588px x 227px
File Size: no more than 50KB
Sample header file: https://drive.google.com/file/d/14EWC53RAsktpD_hOb3BjkVv06AV_-kB_/view?usp=sharing
Sample footer file: https://drive.google.com/file/d/1r9V3Nw4ljUj1H5PkUH97_tMvbyqsXrzh/view?usp=sharing
Scanned Signature Image Requirements
It is also possible to merge an image of the user’s scanned signature to the document to give a more personalised effect.
The signature image is held on the User Record so each user can have their own signature on documents.
If you would like to add scanned signature images to your system, please create an image file with the following specifications and send to support@schoolworks.co.uk with details of which user it applies to:
PNG file type
Transparent background
Printable Size: 4cm x 1.33cm
Pixel Size: 150px x 50px
File Size: no more than 10KB
It is generally desirable for any images to be as lightweight as possible in order to keep the document size low - improving speed of transfer and reducing data storage requirements.