Project Meeting Minutes - 17/04/2024
Date: |
17/04/2024 |
Location: |
Teams |
Present: |
LSE: Ed, Natasha, Julia SW: Richard |
Apologies: |
|
Minutes
This is a monthly update meeting for ongoing projects
The meeting is strictly 90 minutes with the following agreed agenda:
Support update questions & Review of New Tickets (20 mins)
TICKET-12123. Direct URL for Discover London showing Location when should go direct to Service. DONE
TICKET-11652. Student Portal download Learner Plans redirects to login screen. Related to Enhanced Domains. DEV COMPLETE - WAITING SYSTEM UPGRADE
LS-200 Modern Languages Stacked Discount Codes - DEV COMPLETE - WAITING SYSTEM UPGRADE (THEN CONFIG)
System Upgrade - contains a large number of fixes and improvements. Auto doc creation.
Some testing issues have delayed instal, but hoping for end of this week/early next week.
LS-204 Create YA School DONE - CLIENT SIGNED-OFF
Looks Ok to Natasha. Needs to update 7,654 list rental records in Account Engagement, currently under LSE-OFF.
Schoolworks do not have access to Account Engagement app so cannot support the updating of these records.
Natasha happy to proceed; can close related Schoolworks tickets on this. DONE
Project updates (60 minutes)
LS-158 Online Payment Provider DONE - CLIENT SIGNED-OFF
LS-173 Modern Languages Payment/Further Automation DONE - WAITING FOR CLIENT TO GIVE GREEN LIGHT TO ACTIVATE ON ML PORTAL
Requirements:
ML only. Remove Invoice option. Everyone should pay online. DONE
Total amount only, no deposits. DONE
ML email confirmation template - ED TO AMEND AS REQUIRED, POTENTIALLY WITH ATTACHMENT, EMAIL SUPPORT IF REQUIRED
Client to check Opayo email receipt.
Test with https://londonschool.my.site.com/?duration=5&productIntegrationCode=MLTEST&startDate=2024-7-8#0
Ed to confirm when done to switch to live.
LS-203 - YA Learner Portal DONE - WAITING CLIENT CONFIG & SIGN-OFF
Waiting for client to configure portal content - Ben/Lee to action and send ticket if support required.
Rich to email Ben/Lee with details/change of approach. DONE
Once content is done, then Admissions can direct YA students to login (using normal registration link) and complete the PCQ and Parent Permissions Forms.
LS-206 Registration Form
Received questions, waiting for configuration SWPROJECT-2104
LS-72 PCQ Adjustments
Once LS-206 complete, adjustments to be made to PCQs.
Automations
LS-73 PCQ Reminders/Flows
Details on Swproject-2123/SWPROJECT-2082 with requirements for Flow(s).
Covers ALL students - HPG/DSL/YA
YA requires additional form created to capture Airport Details.
ALL YA students have Arrival and Departure transfers. Requires two forms - for Arrival & Departure.
Don’t need LS201 - Registration Form Automation - covered by sending just the Portal Link.
Deadline - sooner the better. Focus for May hours.
LS-133 Learner Plans
Comparison of two options:
Keep chart, restore confidence markers, trainer comments etc., fix code. - UNKNOWN DEPENDENT ON CODE/CONFIG,
Requires escalation to Brett as he managed the original implementation.
Starting afresh with new Learner Report/Document (but more basic). - Estimated 4h
Finance
Bank Account
Xero interface
Brett meeting to be scheduled
Accommodation Batch
Delayed by other priorities
Wrap up and agreed next steps (10 minutes)
In order of priority:
Waiting for client - ML Payment Gateway
Waiting for client - YA Learner Portal
Registration Form creation
PCQ Adjustments
For May hours:
PCQ/Reg Form Flows (10h)
Date of Next Meeting
TBC