Project Meeting Minutes - 26/06/2024
Date: |
26/06/2024 |
Location: |
Teams |
Present: |
LSE: Ed, Ben B, Shirley, Giacomo, Peter SW: Richard |
Apologies: |
|
Minutes
PCQs/Reg Form Adjustments/Emails
Almost done
Meeting with Ben tomorrow
LS-133 Learner Plans WAITING FOR CUSTOMER
Done by Teachers through Teacher Portal
Requires presentation improvements and ability to print
Requires discussion/requirements with Ben.
Leaving Reports
Create new ticket
This is the hard-coded document, difficult/expensive to adjust.
Confidence markers feed into Leaving Report. Compares PCQ first and Final Feedback to show progress.
Also takes information from first and last Learner Plan to compare for progress.
Ben to broker meeting with Richard, Brett, Hauke to discuss Leaving Report options - keep/amend existing or create new simpler version. Ben to confirm.
LS-88 eFlex
Peter update:
Working on integrating with new eFlex platform.
Building integration himself using Zapier.
User creation, group updates.
Will need from Schoolworks
Update the Single Sign-On - currently directed to the old platform, need to push students from the Learner Portal through to the new eFlex platform.
Aiming to have integration in place in next 2-3 weeks (mid-July)
Peter has all info required for new SSO
Schedule meeting with Fran and Peter to discuss technical requirements.
Use
for all comms on this going forward.
Integration of a level checking video in Learner Portal
Create new ticket. (Dev - Arochia)
Would like to integrate a Speaking Level Test component in to the Learner Portal.
Would like:
Students to be able to upload a video preferably, or audio, for AI to check. External providers can do this. e.g Clarity English. Quality English.
OR Students to be able to upload a file themselves to be able to assess.
OR Students to be able to record themselves in the Portal on screen, in some kind of component, with the resulting file saved in the Student Account for review.
Good for ML also.
Learner Portal Improvements
Create new ticket to cover additional lightning components to be added to Learner Portal:
Student Timetable
Students Attendance
Student Holidays
Schoolworks Updates - Ed
Auto Docs
QR codes
Learner Portal components
Stacked discounts
Digital ID cards
Arrival/Departure Transfer Auto Forms
Agent Portal
Estimate Links
Rich to add any further new improvements.
Add installed package list to new page for Ed to review.
Giacomo ML
LS-207 - ML Login Feature PRIORITY
“Big launch” of school in September, need everything in place by then.
New Modern Languages Logo to be done.
Check client ticket.
Appears on Booking Portal, test Portal, Emails, other?
Feedback automation for Modern Languages
Create new ticket
Free text, sliders, same for all languages.
Dependant questions. (Dev - Arochia)
Giacomo to send requirements:
Questions
Behaviour
Emails
Alerts
Reports
Requires this by the end of September for end of first cohort.
ML Learner Portal
Requires access to same features as HPG students
Requires new Audience setting up and ML Home Page Variation
Instructions for Giacomo to manage content
Student Portal integration with Google classroom
Create new ticket
Have Google Workspace Education license
Would like to a Google Classroom for each Class.
Teacher adds materials, has chat, multiple features.
Would like SSO from Learner Portal.
Potentially Giacomo would manage the Classes within Google Classroom.
As long as the system knows who the student is, they will appear in the right class.
Will be using Google Classroom from September.
ML Re-Enrolment Emails
Would like to automate an email out to current students in 4th week with link to:
Next Service (lookup on current Booking Service record)
Account GUID
Promo Code
Batch email
Summary
In order of priority:
PCQs/Reg Form adjustments/emails
Learner Plan adjustments
ML Login Feature
eFlex SSO (Dev chat)
Learner Portal video recording feature - investigate
ML Feedback
ML Learner Portal
Leaving Reports
ML Logo
ML Re-Enrolment Emails
Accommodation Payment Batch
This is a monthly update meeting for ongoing projects
The meeting is strictly 90 minutes with the following agreed agenda:
Support update questions & Review of New Tickets (20 mins)
TICKET-11652. Student Portal download Learner Plans redirects to login screen. Related to Enhanced Domains. DEV COMPLETE - WAITING SYSTEM UPGRADE
LS-200 Modern Languages Stacked Discount Codes - DEV COMPLETE - WAITING SYSTEM UPGRADE (THEN CONFIG)
TICKET-12454 - Data Usage exceeding limit. Brett to respond on return from leave.
SWPROJECT-2174 - eFlex task reactivated with Peter now in charge. Brett to respond on return from leave.
Project updates (60 minutes)
LS-173 ML Payment/Further Automation PAYMENT GATEWAY LIVE - DONE (CLOSED)
System upgrade scheduled for 18:30 Today
Should resolved any payment portal issues that have been reported (“No valid token”)
LS-208 ML New Products WAITING CLIENT SIGN-OFF
New portal configured.
Email templates configured; Flow in place.
Ed to update Services/Pricing/Sorting
LS-209 ML Login Feature TO DO
To deal with returning students.
Focus for June hours
LS-206 Registration Form WAITING FOR SIGN-OFF
Form configured, waiting client feedback/sign-off on SWPROJECT-2104
Test Triggers not enabled so far, waiting for changes to PCQs before switching on.
LS-72 PCQ Adjustments WAITING FOR CONFIG
Once LS-206 complete, adjustments to be made to PCQs.
Ben almost completed the changes (requires specific questions for specific courses (Test Question Triggers).
British Council 10/06/2024, so plan to make changes after this.
Scheduled to complete w/c 17/06/2024
LS-73 PCQ Reminders/Flows WAITING FOR CONFIG
Waiting for PCQ adjustments above to be complete, to then configure Flows.
Details on SWPROJECT-2123/SWPROJECT-2082 with requirements, covers ALL students - HPG/DSL/YA
Scheduled to complete w/c 24/06/2024
LS-162 Accommodation Payment Batch TO DO
Delayed by other priorities
Wrap up and agreed next steps (10 minutes)
Fixing ML payment portal (May)
System upgrade (May)
Brett to respond on data usage (June)
Brett to respond on eFlex (June)
PCQs/Reg Form/Flow work (June)
ML Login feature (June)
No meeting on 12/06/2024 (BC inspection)
LSE meeting internally 19/06 to discuss priorities
Date of Next Meeting
26/06/2024 - to review Q3 targets